Behind the Lens: The Art of Pre-Shoot Preparation at

Picture of James Bastable
James Bastable

Photographer, Drone Pilot & Editor - Director at

At, we believe that the magic of a flawless photograph begins long before the camera shutter clicks. Pre-shoot preparation is the cornerstone of our process, ensuring that every detail is meticulously planned and executed to perfection. From obtaining drone permissions to crafting shot lists and monitoring weather conditions, here’s a glimpse into the comprehensive pre-shoot preparation that goes into our photography projects.

Understanding Pre-Shoot Preparation

Pre-shoot preparation is the foundation upon which successful photography projects are built. It encompasses a range of tasks and considerations that are essential for ensuring that every shoot runs smoothly and yields exceptional results. Whether it’s a commercial campaign, corporate headshot session, or aerial photography project, effective pre-shoot preparation sets the stage for success.

1. Obtaining Drone Permissions: Navigating the Skies with Precision

For aerial photography projects, obtaining drone permissions is a crucial step in our pre-shoot preparation. This involves researching regulations and exclusion zones, submitting authorisation requests to aviation authorities, and co-ordinating with relevant stakeholders to ensure compliance and safety. At, we prioritise adherence to regulatory requirements, ensuring that every drone operation is conducted legally and responsibly.

2. Preparing Equipment: Tools of the Trade

Preparing the necessary equipment is another essential aspect of our pre-shoot preparation. This includes ensuring that our cameras, lenses, drones, lighting and sound equipment, and other accessories are in optimal condition and properly calibrated and charged ready for the shoot. Additionally, having backup equipment on hand helps mitigate any technical issues that may arise during the session, ensuring uninterrupted workflow and consistent quality.

3. Recce Days: Scouting the Perfect Shot

Recce days, or reconnaissance days, play a vital role in our pre-shoot preparation, especially for location-based shoots. This involves visiting the shoot location beforehand to assess lighting conditions, identify potential challenges, and plan the logistics of the shoot. By conducting thorough recce days, we can anticipate and address any potential issues before they arise, ensuring a seamless and efficient shoot day.

4. Shoot Planning: Crafting the Vision

Shoot planning is where creativity meets strategy. This involves developing storyboards, shot lists, and creative briefs to guide our photography process and ensure that the desired shots are captured on the day. Collaborating with clients to understand their vision and objectives is essential for crafting a shoot plan that aligns with their goals and expectations.

5. Client Meetings and Quoting: Building Relationships

Client meetings are an integral part of our pre-shoot preparation, providing an opportunity to discuss the project details, clarify expectations, and address any concerns. During these meetings, we provide transparent and comprehensive quotes that outline the scope of work, pricing, and timeline, ensuring that clients have a clear understanding of what to expect.

6. Monitoring Weather: Nature’s Canvas

Weather can have a significant impact on our outdoor shoots, making it essential to monitor weather conditions closely during pre-shoot preparation. By staying informed about weather forecasts and having contingency plans in place, we can adapt to changing conditions and ensure the safety and success of the shoot. We always operate with the guarantee of capturing content in the best conditions, which means we’ll reschedule shoot days completely free of charge if the weather takes an unexpected turn for the worse. 

Partnering for Success

At, we believe that pre-shoot preparation is the key to unlocking exceptional photography. By meticulously planning every aspect of the shoot, from obtaining drone permissions to crafting shot lists and monitoring weather conditions, we ensure that every project exceeds expectations. Partner with us for your photography needs, and let us bring your vision to life with precision, professionalism, and creativity. are a team based in Birmingham, West Midlands. We capture and deliver drone photography, videography and virtual tours for the commercial industry all over the UK. Get in touch to discuss your next project…

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